We’re proud to be supporting Gas Safety Week 2017, taking place 18th – 24th September.
Gas Safety Week is an annual safety week to raise awareness of gas safety and the importance of taking care of your gas appliances. It’s co-ordinated by Gas Safe Register, the official list of gas engineers who are legally allowed to work on gas.
Badly fitted and poorly serviced gas appliances can cause gas leaks, fires, explosions and carbon monoxide poisoning. Every year thousands of people across the UK are diagnosed with carbon monoxide poisoning. It’s a highly poisonous gas. You can’t see it, taste it or smell it, but it can kill quickly with no warning.
Landlords are legally responsible for the safety of their tenants. Landlords should make sure maintenance and annual safety checks on gas appliances are carried out by a Gas Safe registered engineer.
As a landlord, you’re legally obliged to make sure:
- Pipe-work, appliances and flues provided for tenants are maintained in a safe condition.
- All appliances and flues provided for tenants use have an annual safety check. Our previous article can help you remember your gas safety renewals.
- Maintenance and annual safety checks are carried out by an engineer registered with Gas Safe Register.
- All gas equipment (including any appliance left by a previous tenant) is safe or otherwise removed before re-letting.
- A Gas Safety Record is provided to the tenant within 28 days of completing the check or to any new tenant before they move in.
- You keep a copy of the Gas Safety Record for two years.
Before any gas work is carried out always check the engineers ID card and make sure the engineer is qualified for the work you need doing. Encourage your tenants to do the same.
To find or check an engineer go to www.gassaferegister.co.uk or call 0800 408 5500.
When you’re managing property you have to stay on top of your gas safety certificates. Both for the safety of your tenants and to meet your legal requirements.
A gas safety certificate lasts for a year and remembering when it’s due for renewal, especially if you’re keeping track of several properties, can be a difficult task.
Here are some possible approaches we’ve seen before that you could try:
- A paper diary – put the expiry in next year plus a reminder to book the safety check a few weeks before.
- An electronic diary – pretty much the same as above, Google Calendar is a good online diary if you need one.
- A spreadsheet – a simple list of each property and the renew date should do it, make sure you sort them by due date and check it frequently though.
- A reminder service – there’s a Gas Safe specific one at www.staygassafe.co.uk.
- Rely on your gas engineer to keep track – you’re the one legally responsible though so we wouldn’t recommend this.
- Use the safety certificate features in PaTMa – never loose the certificate and get automatic reminders before renewal.
Recommended – PaTMa
Keeping track of all your safety certificates in PaTMa gives you two great benefits:
- Always know where your latest certificate is – easily provide a copy to new tenants (a legal requirement) or anyone else as requested.
- Receive automatic reminders to make sure you get the renewal booked in plenty of time.
It couldn’t be simpler to add each new certificate as you receive them, here’s a screenshot of the upload form:
With your safety certificates securely uploaded and stored you can relax. Every day PaTMa checks through your properties and will email if any have safety certificate renewals coming up soon (30 days and again 7 days warning). You just need to pick up the phone to your favourite Gas Safe engineer to book the check. Here’s what a PaTMa reminder email looks like:
Your gas safety certificate for 1 High Street will expire on 8th September 2017.
You should arrange for it to be renewed and upload the new details on https://www.patma.co.uk/
There’s even an extra layer of reminder, just in case you might miss an email. You can turn on SMS reminders (paid plans only) and opt-in to receiving safety certificate reminders by text.
Simplify your life and use PaTMa to keep track of your buy-to-let properties.